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Email AutomationB2B / Medical
B2B · Medical Equipment (DE)

AI Email Agent for a Medical Equipment Manufacturer

A German medical equipment manufacturer could not scale their sales team. We built a personalized email sequence system with AI-generated copy tailored to each customer segment.

3×
reply rate increase
2 wk
to first result
InstantlyGPT-4oApollon8n
The challenge

Sales relied on a few managers writing emails by hand. They physically could not cover every market segment, and generic blasts gave poor replies and hurt domain reputation.

Our approach
  1. 01

    Segmentation

    We split the audience by clinic type, decision-maker role, and need.

  2. 02

    AI copywriting

    We set up per-segment email generation with tone and fact control.

  3. 03

    Warm-up & deliverability

    We improved deliverability via domain warm-up and volume control.

  4. 04

    Reply analytics

    We centralized replies into one dashboard for fast manager pickup.

The solution

Instantly runs the sequences and deliverability, Apollo sources and enriches contacts, GPT-4o generates per-segment personalized copy, and n8n stitches it all into one flow that hands hot replies to a manager.

Results
3×
reply rate increase
2 wk
to first result

First replies within the second week after launch.

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